Town of Otisfield
Board of Selectmen Meeting Minutes
December 4, 2013
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson – Chairman, Rick Micklon~present.~(Absent - Lenny Adler)
2. FLAG SALUTE:
Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from November 20, 2013. *Motion to accept minutes. HF/RM – Unanimous.
B. Heniger Park Reassessment Committee minutes from November 21, 2013. *Motion to accept minutes. RM/HF – Unanimous.
4. SPECIAL EVENTS
5. COMMITTEE REPORTS:
A. Board of Appeals/Conservation Committee: Volunteer application received from Kristin Roy. *Motion to place Kristin Roy on the conservation Committee. RM/HF – Unanimous. Discussion: The BOA is filled with the open spot of one alternate. The Conservation Committee is currently looking for members. Both agree Kristen would make a good addition to committee. MIM will send Kristen a letter or email. Kristen’s term will expire in 3 years ending on 6/2017. TT will update web site.
6. DEPARTMENT HEADS:
A. David Hyer: Telephones for new offices will be tied into the new wiring system this weekend. Existing phones can be plugged into any existing jacks. New network and phone drops will go into Sharon’s office.
7. QUESTIONS/COMMENTS FROM THE PUBLIC.
8. ADMINISTRATIVE ASSISTANT ITEMS
A. Supplemental Tax Warrant #1 =$1437.78. *Motion that BOS sign. LA/HF – Unanimous.
A. Abatement PP#32 OCE Financial Services. Personal Property is no longer in the Town of Otisfield for financial services. *Motion to sign OCE Financial Services tax abatement which went from $31.53 to $0.00. HF/RM – Unanimous.
B. Tax Acquired Property- U11/028 Baribeau *Motion to sign Quit Claim Deed for Map U11 Lot 28 to Gerald Bowes for $15,500.00. HF/RM – Unanimous.
C. Outside lights needed before Santa arrives on the 14th: It’s a safety issue that needs to be done. Spotlights for end of building may need new bulbs. Flag light is burnt out also. RM will contact electrician and let him know there is a sense of urgency.
9. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant #10 to pay the town bills. RM/HF - Unanimous.
10. QUESTIONS OR COMMENTS FROM THE BOARD
A. Unfinished Business: RM requesting MIM check w/ Sandy or Anne about any items they had.
B. Cobb Hill Road: RM: Recapped BOS hiring Ross Cudlitz, PE, for updated engineering. People in the community have been contacting Ross Cudlitz P.E., of Engineering Assistance & Design, Inc to request he not only look at this location but others based on what they have read in the newspaper. RM has asked that Ross ask these individuals to contact BOS w/ their concerns. Ross was asked to take a look at this location on behalf of the town, do a courtesy site walk and then propose what he would do. BOS would like Ross, Richard Bean, Jeff Stern and residents involved with this process. BOS agree, once we start to address the big picture, we will have a clearer picture of why we have the problems.
C. Town Office Boiler System: RM: Would like to again recommend we replace the boiler system. The boiler is inefficient and costing the Town money for high fuel costs and mechanical maintenance. We received (3) bids at a prior meeting. All agree, it’s a necessity as a utility and we would save money for the updated efficiency of it. RM: Bids need to be looked at closely at an upcoming meeting because they are not apples to apples. *Tabled until next meeting when Lenny is present.
D. Winter carnival: HF: Will be held on Saturday February 15th~ 2014. The Community Hall will need to be opened up the Sunday before for making cardboard sleds. Arts and crafts will likely be held at the Annex. The Spaghetti dinner will be at the Community Hall as well and is scheduled for the evening of February 14th.
E. Thompson Lake Dam: HF: The web-site is up and running w/ this information. TT transcribed all the minutes and posted on Town of Otisfield’s web site. HF is going to ask Oxford if they would like TT to take minutes for any upcoming meetings.
F. Fire Dept: HF: The Fire Dept. would like to buy an immobile vacuum full body mattress and Leg and Arm splints. The price of this is $969.00 and the FD feels that it is invaluable when needed. *Motion to approve $1,000.00 for the FD to buy Immobile, vacuum full body mattress and leg and arm splints with the money being taken from the contingency fund. HF/RM – Unanimous. RM as a taxpayer, I suggest the FD come up w/ their own contingency fund.
11. UNFINISHED BUSINESS
A. Great Falls Security installation at Spurr's Corner Fire Station
B. Credit Card Machine: *Tabled until an upcoming meeting.
C. Performance Appraisals: Every employee will be brought in with BOS in executive session. *Times to be scheduled at an upcoming meeting.
12. ADJOURNMENT. *Motion to adjourn at 8:10 PM. HF/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on December 18, 2013
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